Alpha English H.S. School (“Alpha School”, “we”, “us”, or “our”), located in Neemuch, Madhya Pradesh, is committed to providing quality education in an environment where trust, safety, and mutual respect come first. We recognize that families entrust us with valuable personal information, and we are dedicated to handling that information with the highest degree of care, confidentiality, and integrity.
This Privacy Policy explains how we collect, use, store, and protect personal information obtained through our official school website, online enquiry forms (such as “Plan a Visit”), telephone communications, and on-campus admissions interactions.
Please review this Privacy Policy carefully to understand our practices regarding your family's personal information. By using our website or submitting an enquiry form, you acknowledge and consent to the collection and use of information in accordance with this policy.
We clearly explain what information is requested from parents and students, and exactly how it is used to support learning and school operations.
The safety and confidentiality of our students guide every decision regarding physical records, digital databases, and communication.
Personal information is collected and processed strictly for admissions, academic instruction, safety, and school administration.
We never sell, rent, or trade student or parent information to external advertisers, coaching institutes, or commercial telemarketers.
We collect only the information strictly necessary to answer enquiries, fulfill admission requirements, and meet educational standards.
We respect parents' and guardians' rights to review, update, and request corrections to their child's records at any time.
This Privacy Policy applies to all personal data processing activities undertaken by Alpha English H.S. School in connection with:
By visiting our website, submitting an enquiry, or registering for a campus visit, you consent to the data practices described in this document.
In this Privacy Statement, key terms have the following meanings:
We gather information through voluntary submissions (such as our contact and admissions enquiry forms) as well as standard operational records required once a child joins the school.
| Stakeholder | Website Visitors | Prospective Families (Enquiries) | Enrolled Students & Parents |
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| Collection Point | Collected automatically via standard server logs and technical cookies upon browsing the site. | Submitted directly through the Plan a Visit / Contact form, telephone enquiry, or campus visit. | Provided during formal admission registration, fee submission, and ongoing schooling. |
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| Guiding Principle | We follow strict data minimisation: collecting only information needed for admissions, education, and child safety. We never sell, lease, or commercialise student or parent personal data to external third parties or advertisers. Student records are treated with elevated confidentiality, accessible only to authorized administrative staff. | ||
All personal information collected by the school is processed lawfully, transparently, and solely for legitimate educational and administrative purposes under applicable Indian data protection principles, including the Digital Personal Data Protection (DPDP) Act, 2023.
| Purpose Category | Admissions & Communication | Educational Administration | Safety & Legal Compliance |
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| Core Purpose | Responding to parent enquiries, arranging campus visits, and guiding families through admission steps. | Managing student learning, preparing progress reports, and distributing circulars and notices. | Ensuring student safety on school premises, emergency response, and satisfying education board regulations. |
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Photographs, audio recordings, and videos of student activities are a natural part of celebrating school life, co-curricular accomplishments, and annual cultural events. We maintain thoughtful standards to ensure student privacy is protected across all media:
Alpha English H.S. School strictly prohibits the unauthorized distribution, reproduction, or commercial use of student photographs or videos. All media featured on our website is captured during supervised school activities.
We hold personal information in strict confidence and share data only when legally required by educational authorities, necessary for student safety, or required to operate essential school communication systems.
| Category | Educational & Board Authorities | Essential Operational Services | Medical & Emergency Services |
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| Entities | M.P. Board of Secondary Education (Bhopal), District Education Office, and regulatory authorities. | School SMS notification gateway providers and secure website hosting infrastructure. | Registered local hospitals, clinics, and emergency medical personnel in Neemuch. |
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| Strict Prohibition | Zero Commercial Sharing: Alpha English H.S. School never sells, rents, or exchanges parent or student contact information with private coaching centers, textbook marketing agencies, or commercial telemarketers. | ||
Alpha English H.S. School maintains structured data retention schedules aligned with state education board regulations, child protection standards, and operational necessities.
| Record Category | Admission Enquiries | Enrolled Academic Records | Website Server Logs |
|---|---|---|---|
| Retention Period | Maintained for the duration of the relevant academic admissions cycle (up to 12 months). | Maintained permanently or as prescribed under Madhya Pradesh state education board archival mandates. | Aggregated, non-identifiable technical server logs retained for up to 90 days for system security. |
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In accordance with India's Digital Personal Data Protection Act, 2023, parents and legal guardians retain clear rights regarding their own personal data and the personal data of their minor children:
| Parental Right | What This Means for You | How to Request |
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| Right to Access | Parents may review the contact and educational information maintained by the school regarding their child. | Submit a written request to the school administrative office or email alphaschoolnmh@gmail.com. |
| Right to Correction | Parents may update incorrect phone numbers, change of address, or typographical errors in student records. | Contact the school office in person or submit an updated proof of address during working hours. |
| Right to Opt-Out of Media | Parents may request that their child’s photograph not be included in school publications or website galleries. | Submit a written photography opt-out notice to the Principal’s office at the beginning of the academic year. |
| Right to Grievance Redressal | Parents are entitled to a prompt and fair resolution for any privacy or data handling concern. | Direct concerns to the School Privacy & Administrative Officer via email or in person. |
If you have any questions about this Privacy Policy, wish to update your child's records, or wish to exercise any privacy rights, please reach out to the school administrative office:
All valid parental inquiries and data update requests sent to the administrative office are acknowledged within 48 hours and processed within 7 school working days.
We review our privacy policies annually ahead of each new academic session, or whenever relevant state education directives or data protection regulations are updated.
| Review Tier | Frequency | Review Scope |
|---|---|---|
| Annual Review | Prior to each Academic Session | Review of admissions forms, communication protocols, and updated guidelines issued by the M.P. Board of Secondary Education. |
| Statutory Review | Upon legal updates | Immediate review whenever updates to India's Digital Personal Data Protection (DPDP) Act or state education rules come into effect. |